Why I Plan Our Family Trips on a Spreadsheet…
…and Why You Might Want To Too!
A lot of my friends and family love to tease me because I plan all our family trips on a spreadsheet… hardly the spontaneous holiday vibe, I know!
But travelling with kids can be challenging, and I’ve found that a little planning goes a long way. With a simple spreadsheet, we can make sure every trip is filled with fun, relaxation, and as little chaos as possible.
Why I Use a Spreadsheet
Keeping all the details in one place helps me:
Avoid double bookings or missed dates – every accommodation, activity, and transfer in one view.
Balance activities and downtime – we plan a few must-do experiences but leave space for the unplanned adventures that often become the best memories.
Stay on budget – tracking expenses means we know where to splurge and where to save.
Keep the kids in the loop – knowing what’s coming next keeps them settled and happy on longer trips.
Save money with early planning – mapping everything out lets us see where we can get the best deals, and even squeeze in a little luxury if the budget allows.
Basically, it keeps the stress low and the fun high.
How to Build Your Spreadsheet
Here’s what I include:
Travel Dates: Departure and return, plus any milestones or special days during the trip.
Accommodation Details: Name, type, and links if needed. We mix hotels, Airbnbs, and glamping, so having it all clearly listed saves confusion.
Activities: Booked experiences and nearby options, with links so you can easily plan on the go.
Travel: Flights, transfers, car journeys — all the logistics in one place.
Notes: Check-in/check-out times, extra tips, or nearby points of interest.
Take Travel Seriously (But Have Fun!)
Planning may not feel glamorous, but taking a little time to organise trips seriously really pays off. It allows us to focus on what matters most: quality family time, laughter, and creating memories that stick.
Ready to Plan Your Next Adventure?
Start your own travel spreadsheet and see how much smoother family trips can be. And don’t forget — leave a little space for the unexpected magic, the moments you didn’t plan but will never forget… If you’re struggling or need some inspo, don’t hesitate to get in touch!